Description:
Reporting to the Vancouver location manager as a Project Administrative Assistant, you will play a key role in supporting various projects across the organization. Your responsibilities will include coordinating project activities, managing documentation, and ensuring smooth communication between teams. Your organizational skills and proactive support will be essential in maintaining efficiency and fostering teamwork throughout the organization.
Working in our Vancouver office, you’ll be part of a small, dynamic team with significant opportunities to contribute across various areas as well as being connected to the Administration team in our Calgary office which will help provide you with additional guidance and support. We offer a flexible working environment with the potential for remote-work on occasion; however, this is considered an office-based role. We believe this environment offers the best growth potential which will allow you to expand your skills and grow your career.
Responsibilities:
- Assist with field logistics which may include:
- Arranging travel accommodations (flights, hotels, rental vehicles).
- Assisting with tracking and managing field resources and equipment, ensuring that logistics needs align with project timeline.
- Grammatical/formatting review of technical documents/reports and proposals.
- Daily office management tasks such as coordinating supplies, managing calendars, and organizing office events.
- Draft and review letters and other communication documents.
- Create and edit PowerPoint presentations and flowcharts.
- Help organize and maintain electronic and hard-copy filing systems.
- Back-up other Administrative Assistants/Project Coordinators as needed.
- Other duties as may reasonably be assigned to you.
- Position Qualifications:
- Minimum of 3+ years of proven experience in administration.
- Applicable university degree, college diploma or certificate – or equivalent experience.
- Must be fluent in English with proficient interpersonal skills including strong verbal and written communication.
- Must legally be able to work in Canada.
- Experience within an EPCM or Mining environment would be considered an asset.
Requirements:
- Detail driven with an eye for consistency and strong with numbers.
- Proficient in the use of Microsoft Suite: Word, Excel, PowerPoint, Outlook, and Teams.
- Strong organizational and time management skills as well as the ability to prioritize and meet deadlines.
- Must be willing to work in-office.
- Ability to encourage a positive working atmosphere by being adaptable, communicative, and solution-oriented when collaborating with project managers, engineers, and other team members.
Integrated Sustainability
Integrated Sustainability is an award-winning, Canadian-based provider of world-class sustainable Water, Waste and Energy solutions. Our goal is to support clients from project conception to construction and beyond by being agile, collaborative partners.
Recognized as one of Canada’s Top 100 Small & Medium Employers for 6 years in a row, we believe that the people who work here matter and every opportunity we have to be a better employer is an opportunity to succeed. Having attracted a dynamic, multi-disciplined team of specialists, we believe that to be innovative, we must also be courageous, finding solutions and challenging conventional wisdom.
It’s About More Than Work
We are excited about what 2024 looks like for our organization and are looking for innovative, courageous professionals to join us.
You’ll get a competitive salary, health and dental benefits, RRSP matching, a hybrid office/remote work environment, flexible work schedule and so much more.
We strive to build a culture where every employee is valued for their unique backgrounds, experiences, expertise, skills and passions – it’s what allows us to be leaders in innovative solutions. If you require accommodation during the selection process, please let our People & Culture team know.
We thank all candidates for their interest in Integrated Sustainability; however, only those candidates who are selected will be contacted.
Additional information
The free version of ChatGPT just doesn’t get us; if you are using AI to learn about our company, ChatGPT-4 seems to give the most accurate results. To help you utilize the free version (3.5) and still get a meaningful response that we believe appropriately reflects who we are, we recommend using this prompt: Tell me what it would be like to work at Integrated Sustainability based on their website: https://www.integratedsustainability.com/ and LinkedIn presence: https://www.linkedin.com/company/integrated-sustainability/posts
Project Administrative Assistant
